Participant groups

Overview

The grouping tool is designed to help you manage registrations where you might have the need to break participants into smaller groups. You will be able to assign enrolled participants into predetermined groups and assign individual instructors if needed. This can be used for class pods, breakout groups, lodging, etc. Follow the below steps to use the grouping tool.

Step 1: Go to your Jumbula dashboard and click on the "Tool Box" icon and then "Grouping icon".

grouping-icon

Step 2: Click on the plus (+) sign at the top right-hand side.

grouping-tool

Step 3: Now you can enter a name in the "Group title" box and enter a name for your "Sub groups" and hit the add button to create the sub group. You can add as many sub groups as needed. For example, your Group title could be Spanish Level 1 with sub groups, Spanish L1 Group A, Spanish L1 Group B, etc.

grouping-tool-1

Step 4: Back in the Grouping menu, you can hover over the action button and select "Assign participants".

assign-participants

Step 5: In the "Season" box you can choose your desired season from the drop-down menu, next choose the program you want to group from "Program". As a result, all enrolled participants for that program will be displayed in the participants field.

assign-participant-1

Note: If you choose a before/after care program another box will be added to this section displaying the Program schedule.

Step 6: You can assign any participant that you want to a specific sub group by drag and drop action and you can remove a participant from a sub group by dragging that participant from sub group to participant box. Once a participant is added to a group you will see a number in front of the name indicating how many groups the participant is assigned to. After finishing your selection click "Submit".

assign-participant-2

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Note: You can not add a participant more than once to the same sub group but you can add the same participant to multiple sub groups.

Step 7: You can then assign an instructor to any of your created groups. Click on the action button select "Assign instructors".

assign-instructors

Step 8: You can assign an instructor to each sub group by drag and drop action and click submit to save.

assign-instructors-1

Step 9: You can run a roster report by hovering over the action button and choosing "Roster". You can view the roster in your dashboard or export it to excel.

roster

export-to-excel

The two last actions are "View/Edit" and "Delete". "View/Edit" allows you to change a group title, add sub groups and edit the name of sub groups.

edit-group

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Contact us

Please don’t hesitate to reach out if you have any questions. Contact our support team at support@jumbula.com.

Best Regards, Jumbula Support Team