How to set-up camps?
Overview
The Camp program type in Jumbula is a specialized tool designed for programs that span multiple days or weeks and require a high level of scheduling flexibility. Whether you are running a traditional summer camp, a sports clinic, or an academic intensive, this setup allows you to group multiple sessions under a single program heading.
Who is involved
- Admins: Responsible for configuring the program details, pricing, and schedules.
- Families/Registrants: Will view these details on your public registration page to select the right sessions for their participants.
Description of steps
To start the setup process, log in to your Admin Dashboard and navigate to Seasons > Preferred season > Setup > Programs > Add program.
From the available program types, select Camp to open the configuration wizard.
Note: If you need more information about the program types in Jumbula, see What are Jumbula program types?
Basic Information
Fill in the Program Name, Description, and other necessary fields.
Tip: Look for the "i" icon next to some items; it shows exactly how that information will be displayed to families during the registration process.
Click Save and continue to move forward.
Schedules and Tuition
This is where you define when your camp runs and how much it costs.
Dates & Times: Select the specific dates and times for each session of your program, as well as the registration period.
Pricing & Rules: Specify the tuition rates and add any Extra Services or Restrictions (such as age or grade limits) if applicable.
Click Save and Continue once your schedule is finalized.
Creating Multiple Schedules (Recurring Sessions)
After saving your first schedule, the system will prompt you with a follow-up question: "Do you want to create more schedules?" This is a powerful shortcut for camps that run for multiple weeks.
If you click Yes, a prompt will appear asking how many additional schedules you would like to create.
Based on your initial dating system (e.g., a Monday–Friday week), the system will automatically generate the specified number of subsequent schedules, advancing the dates by the appropriate interval (usually the following week).
Click any schedule to edit its dates and days of the week. To add a new one, click Add a blank schedule, then edit the dates and weekdays.
Forms and Waivers
In this section, you will attach the necessary paperwork for the registration process. You can choose specific Registration Forms, Follow-up Forms, and Waivers. If you haven't created custom forms yet, you may leave these at the default settings.
Note: If you are unsure how to configure your forms, refer to How can I customize my registration form.
Confirm and Complete
The final step is the confirmation stage. This page serves as a final verification of your intent to publish or save the program.
Locate the checkbox labeled I am good to go, proceed.
Check the box and click Complete.
After completing, you will see a confirmation page with options for your next steps, such as customizing the registration email template, setting up discounts and coupons, and more.
Related topics
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