How to set up a before/after care program?
Overview
The Before/After Care program type in Jumbula is designed for organizations that provide extended care services for participants outside of standard program or school hours. This program type offers a flexible structure to manage early drop-offs and late pick-ups, ensuring that childcare providers can accurately track enrollments, manage capacities, and bill parents for these specific time slots.
Before You Begin
✅ Setup is done in the Classic Admin Dashboard
✅ Ensure you know the exact start/end times and the specific days of the week the care will be offered.
✅ Determine whether to charge a flat fee, a daily rate, or utilize different pricing tiers for morning versus afternoon sessions.
Description of Steps
Access the Program Setup
Navigate to Admin Dashboard > Seasons > Selected season > Setup > Programs > Add program. Select the Before/After Care in program types:
Complete the required fields in each step and click Save & continue to move to the next step:
Schedule and Capacity
Define when the care takes place.
Date Range: Set the start and end dates for the entire term.
Days of the week: Select the boxes for the days care is available (e.g., Mon–Fri).
Time Slots: Specifically define the Before hours (e.g., 7:00 AM – 8:30 AM) and After hours (e.g., 3:30 PM – 6:00 PM).
Capacity: Set a limit on age/grade or gender if necessary.
Pricing and Registration Rules
Set up how you wish to collect payments.
Fee Structure: Choose between a full-season price or "Drop-in" style daily rates if applicable.
Discounts: Apply sibling discounts or multi-day bundles if your organization offers them.
Extra services: You can add extra charges for Lunch, Daycare, or a custom service.
Set capacity limits to better manage your bookings and resources.
Forms: Select the registration form, follow-up form, and waiver that participants must fill out, ensuring you capture emergency contact and allergy information.
Review and Publish
Once all sections are complete, check "I am good to go, proceed" and then click Complete.
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